Clerk consulting services
Use of documents exists from the creation of writing. Nations that developed their writing, even in ancient times have attached great importance to the creation, use and storage of written works. In the process of evolution of mankind because of the increased amount of documentation has led to increasingly problematic in processing, use and storage of documents in which if the requirements didn’t meet the conditions of storage they were rapidly loosing quality.
Nowadays the use and storage of the enormous volume of records of large firms and institutions is unthinkable without the application of information systems. In those cases, continuous need for increased speed in processing of documents and increased security for the storage and efficiency of the process of their finding are a must. These tasks can not be solved without the application of modern systems for archiving and processing of documents.
Research of archive
Based on the analysis of the process of processing the documents upon request of our clients specialist produce expertise on the archive conditions and it’s processes. It includes within itself the process of grading the processing of documents a comparison of the parameters according to the Bulgarian and international standards. Usually we make a recommendation on the current condition and next steps of development and improvement of the processes of documentation, all of which are synchronized with the rules and laws to the availability and capabilities of modern equipment, but also with the capabiliteis, requirements and preferences of the customers.
Based on the analysis of the process of processing the documents upon request of our clients specialist produce expertise on the archive conditions and it’s processes. It includes within itself the process of grading the processing of documents a comparison of the parameters according to the Bulgarian and international standards. Usually we make a recommendation on the current condition and next steps of development and improvement of the processes of documentation, all of which are synchronized with the rules and laws to the availability and capabilities of modern equipment, but also with the capabiliteis, requirements and preferences of the customers.
preparation Rules and map archive.
"Dimyana" Ltd. offers to businesses and service institutions, preparation of rules and map archive. Rules archive fully determine the correct method of processing and storage of both paper, and electronic documents. Based on experience gained in many years of processing of documents our experts considering thelaws and regulations active in relation with these processes, establish rules and map archive giving particular attention to different stages of storage and protection of data and information for the customers.
"Dimyana" Ltd. offers to businesses and service institutions, preparation of rules and map archive. Rules archive fully determine the correct method of processing and storage of both paper, and electronic documents. Based on experience gained in many years of processing of documents our experts considering thelaws and regulations active in relation with these processes, establish rules and map archive giving particular attention to different stages of storage and protection of data and information for the customers.
Ordering of archive
unkempt documentation complicates matters for the company. Failure to comply with the order and classification, finding a document decreased work efficiency, it takes time and effort. Proper arrangement of the archive is of great importance for the effectiveness of processes related to demand and storage of documents. Proposed by Dimyana Ltd. logically justified technology registration of documents and their location, as well as the precise description and recording the architecture of the archive-storage allows for quick and easy to find the documents to optimize storage space and reduction of human resource in-store archive.
unkempt documentation complicates matters for the company. Failure to comply with the order and classification, finding a document decreased work efficiency, it takes time and effort. Proper arrangement of the archive is of great importance for the effectiveness of processes related to demand and storage of documents. Proposed by Dimyana Ltd. logically justified technology registration of documents and their location, as well as the precise description and recording the architecture of the archive-storage allows for quick and easy to find the documents to optimize storage space and reduction of human resource in-store archive.
Storage of documents
In the event that our client has difficulties in providing the necessary conditions for the storage of documents or is associated with higher costs, we offer service, storage of documents. Equipment according to statutory requirements and standards of record-storage in our company. Customers can store their records. Responsibility for its preservation and delivery within the information and documents in the case of external or internal inspection shall be borne entirely by us.
In the event that our client has difficulties in providing the necessary conditions for the storage of documents or is associated with higher costs, we offer service, storage of documents. Equipment according to statutory requirements and standards of record-storage in our company. Customers can store their records. Responsibility for its preservation and delivery within the information and documents in the case of external or internal inspection shall be borne entirely by us.
Scrapping of documents
On expiry of the documents necessary to be discarded to reduce the volume of documents and to optimize the cost of its storage. With knowledge of legislation and the terms of the validity of various documents, we can ease your work. Scrapping is done with the help of our qualified specialists according to a plan approved by the client to work. In this process to prepare reports is a must. Applying the law to fund state archives, the choice for storing documents into the state archives as prepare the accompanying documents for this purpose.
On expiry of the documents necessary to be discarded to reduce the volume of documents and to optimize the cost of its storage. With knowledge of legislation and the terms of the validity of various documents, we can ease your work. Scrapping is done with the help of our qualified specialists according to a plan approved by the client to work. In this process to prepare reports is a must. Applying the law to fund state archives, the choice for storing documents into the state archives as prepare the accompanying documents for this purpose.
Destruction of documents
After scrapping the documents they must be destroyed. This is done by preparing a list approved by the client and the destruction is conducted on areas approved by law. This is a closed, environmentally clean process, in a result of which is obtained paper size pieces 2-3 centimeters long, which are used as raw material in paper production. In this process preparing a report is a must.
After scrapping the documents they must be destroyed. This is done by preparing a list approved by the client and the destruction is conducted on areas approved by law. This is a closed, environmentally clean process, in a result of which is obtained paper size pieces 2-3 centimeters long, which are used as raw material in paper production. In this process preparing a report is a must.
The benefits of electronic archiving
- 1. Opportunity to optimize the release of records and archival space.
- 2. Achieving high efficiency in processing demand and the movement of documents.
- 3. Save the state of documents for a long time
- 4. Can better ensure the preservation of state the documents for a long time.
- 5. Reducing the cost of storage, movement and demand for documents.
- 6. Guaranteed data protection
Delivery, implementation and maintenance of systems for electronic archiving
Our company has its own patented Archiving System called “SODELA” and is able to profile information, system management and backup holding electronic records according to the preferences and needs of each client. Using modern technology and modular structure of archived system ”SODELA” provided an opportunity to generate and search back digital images of documents on pre-defined criteria, and extraction of statistical records of all kinds. Archiving System “SODELA” uses the form of standardized files and reliably protected by equipped with different levels of access and control the activities of its users.
Construction of electrons archives
Electronic archiving of documents
The construction of an electronic archive of firms with a large volume of documents requires the creation and use of significant hardware, software and human resources. This is an activity other than their main activity and involves excessive involvement for business and financial investments. To avoid this, "Dimyana" Ltd. offers quality services (outsourcing) - complex services in the electronic archiving of documents for maximum satisfaction of customer desires, while complying with its requirements.
Preparing for electronic processing:
The essence of the pre-processing of documents is to bring the documents in a position to scan, which does not hinder the technological process. Prepare documents for scanning by selecting and allocate expired and rejectable documents. Also subject to electronic documents processing are sorted by type, size and quality of paper out of the folders and files to remove metal and other stationery.
Scanning:
Through scanning we insert into the computer a digitize format of documents onto the computer. In this process we should take into account the technical parameters of documentation such as size, picture quality and number of colors.
Indexing:
Indexing of documents is a process of entering keywords and codes relating to the electronic image of the document with the help of which the reverse search is made. Introduction can be manually or automatically (bar codes, linear codes, OCR, ICR). Reverse search criteria are determined by the client.
Retention index data and images:
Electronic images are stored on file server as a search database indexes, which significantly accelerates the speed of finding an electronic document.
Backup:
The process of preparing the electronic archiving of backup is a must. They are usually prepared in duplicate and stored on DVD.
Study and preparation of task
Before building a digital archive it is necessary to study the parameters of physical records (documents, formats, thick paper available marking, method of storage of documents, etc.).. Furthermore, it is agreed and fixed functions, parameters and criteria for desired search back from the client system logged on which is drawn up a task.
The benefits of electronic archiving
Delivery, implementation and maintenance of systems for electronic archiving
Documents processing
Nowadays companies and leading institutional lead total or partial clerk. In modern social life this process is largely assisted by the development of modern technique, which greatly increases the effectiveness. For this are needed well-organized processes and systems, planning and construction of which in most cases is impossible without a competent opinion of specialists.
"Dimyana" Ltd. offers its clients a full investigation of clerk processes of a company or institution, solving of organizational problems in the clerk and also conduct clerk consultations.
Consultancy services for processing of documentsOur highly skilled professionals can be to the benefit of our customers in the processing of documents such as through their guidance, recommendations, advice and constructive suggestions to help optimizing the organization of the process of processing the documents.
Destruction of data media.If necessary our company carries out the destruction of data media, whose condition or life span requires that. In this process a report is a must.
